REGISTRY CLERK REF NO: 3/2/1/2023/315
Directorate: Quality Assurance and Administration
SALARY : R181 599 per annum (Level 05)
CENTRE : Gauteng (Pretoria)
REQUIREMENTS : Applicants must be in possession of a Grade 12 Certificate. No experience
required. Job related knowledge: Knowledge of registry duties, practices as well as
the ability to capture data and operate a computer. Working knowledge and
understanding of the legislative framework governing the Public Service.
Knowledge of storage and retrieval procedures in terms of the working
environment. Understanding of the work in registry. Job related skills: Planning and
organisation skills, Computer literacy, Language skills and Communication skills
(verbal and written). Interpersonal relations. Flexibility and work within a team.
DUTIES : Provide registry counter services. Attend to clients. Handle telephonic and other
enquiries received. Receive and register hand delivered mail / files. Handle
incoming and outgoing correspondence. Receive, sort, register and dispatch all
mail. Distribute notices on registry issues. Render an effective filing and record
management service. Opening and close files according to record classification
system. Filing / storage, tracing (electronically / manually) and retrieval of
documents and files. Complete index cards for all files. Operate office machines in
relation to the registry function. Open and maintain Franking machine register.
Frank post, record money and update register on a daily basis. Undertake spot
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checks on post to ensure no private post is included. Lock post in postbag for
messengers to deliver to the Post Office. Open and maintain remittance register.
Record all valuable articles as prescribed in the remittance register. Hand delivers
and signs over remittances to finance. Send wrong remittances back to sender via
registered post and record reference number in register. Keep daily record of
number of letters franked. Process documents for archiving and / disposal.
Electronic scanning of files. Sort and package files for archives and distribution.
Compile list of documents to be archived and submit to the supervisor. Keep
records for archived documents.
ENQUIRIES : Mr B Sibiya Tel No: (012) 337 3629
APPLICATIONS : Applications can be submitted by post Private Bag X09, Hatfield, 0028 or hand it
delivered during office hours to: Sunaracdia Building, 6th floor, 524 Cnr Steve Biko
and Stanza Bopape Street, Arcadia, 0083.
NOTE : African, Indian and White Males and Coloured Females and Persons with
disabilities are encouraged to apply.
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