SECRETARY REF NO: NAVAL/01/22/60
SALARY : R176 310 per annum (Level 05)
CENTRE : Fleet Command HQ: FHRD, Simon’s Town
REQUIREMENTS : NQF Level 4 (Grade 12 / Standard 10) Special requirements: No previous
experience required. Knowledge of secretarial / PA functions. Knowledge of
general office administration and ability to operate and organise office efficiently
Knowledge of MS Office will be an advantage. Ability to provide excellent customer
service. Ability to conceptualise and initiate new innovative approaches to optimize
the secretarial service provided to the manager. Planning Organising and Problem
solving skills. Telephone etiquette and excellent Typing skills. Ability to
communicate effectively (verbally and written) in English.
DUTIES : Undertaking secretarial functions that include keeping and updating the Director’s
diary on daily basis, as well as arranging appointments for staff members.
Rendering a Personal Assistant and a support service to the Director, e.g. taking
minutes, confirmatory notes, memorandums, letters and the transcription thereof,
preparing briefings and slideshows and making travel arrangements. Providing a
reception, communication and co-ordination service. Receive visitors. Manage the
telephone facility by screening all in-coming calls. Undertaking office administration
duties, such as Accept and record all files routed to the Director and ensure timeous
return. Accept and sort all in-coming correspondence. Control the stationery
requirements. Manage all travel and accommodation arrangements and
requirements, including submitting claims for travel and inland expenditure.
Maintain an internal filing system of documentation which is readily available for
ease of access by Director. Ensure that all classified documents are handled in
accordance with their security classification. Providing an office security service.
ENQUIRIES : Captain (SAN) V.V. Ngxito Tel No: 021 787 5066
APPLICATIONS : Ms A.M. Kau-Tsoanyane, SA Navy, Private Bag X1, Simon’s Town, 7995.
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