REGISTRY CLERK REF NO: 3\/2\/1\/2023\/315
\nDirectorate: Quality Assurance and Administration
\nSALARY : R181 599 per annum (Level 05)
\nCENTRE : Gauteng (Pretoria)
\nREQUIREMENTS : Applicants must be in possession of a Grade 12 Certificate. No experience
\nrequired. Job related knowledge: Knowledge of registry duties, practices as well as
\nthe ability to capture data and operate a computer. Working knowledge and
\nunderstanding of the legislative framework governing the Public Service.
\nKnowledge of storage and retrieval procedures in terms of the working
\nenvironment. Understanding of the work in registry. Job related skills: Planning and
\norganisation skills, Computer literacy, Language skills and Communication skills
\n(verbal and written). Interpersonal relations. Flexibility and work within a team.
\nDUTIES : Provide registry counter services. Attend to clients. Handle telephonic and other
\nenquiries received. Receive and register hand delivered mail \/ files. Handle
\nincoming and outgoing correspondence. Receive, sort, register and dispatch all
\nmail. Distribute notices on registry issues. Render an effective filing and record
\nmanagement service. Opening and close files according to record classification
\nsystem. Filing \/ storage, tracing (electronically \/ manually) and retrieval of
\ndocuments and files. Complete index cards for all files. Operate office machines in
\nrelation to the registry function. Open and maintain Franking machine register.
\nFrank post, record money and update register on a daily basis. Undertake spot
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\nchecks on post to ensure no private post is included. Lock post in postbag for
\nmessengers to deliver to the Post Office. Open and maintain remittance register.
\nRecord all valuable articles as prescribed in the remittance register. Hand delivers
\nand signs over remittances to finance. Send wrong remittances back to sender via
\nregistered post and record reference number in register. Keep daily record of
\nnumber of letters franked. Process documents for archiving and \/ disposal.
\nElectronic scanning of files. Sort and package files for archives and distribution.
\nCompile list of documents to be archived and submit to the supervisor. Keep
\nrecords for archived documents.
\nENQUIRIES : Mr B Sibiya Tel No: (012) 337 3629
\nAPPLICATIONS : Applications can be submitted by post Private Bag X09, Hatfield, 0028 or hand it
\ndelivered during office hours to: Sunaracdia Building, 6th floor, 524 Cnr Steve Biko
\nand Stanza Bopape Street, Arcadia, 0083.
\nNOTE : African, Indian and White Males and Coloured Females and Persons with
\ndisabilities are encouraged to apply.<\/p>\n