SECRETARY REF NO: NAVAL\/01\/22\/60
\nSALARY : R176 310 per annum (Level 05)
\nCENTRE : Fleet Command HQ: FHRD, Simon\u2019s Town
\nREQUIREMENTS : NQF Level 4 (Grade 12 \/ Standard 10) Special requirements: No previous
\nexperience required. Knowledge of secretarial \/ PA functions. Knowledge of
\ngeneral office administration and ability to operate and organise office efficiently
\nKnowledge of MS Office will be an advantage. Ability to provide excellent customer
\nservice. Ability to conceptualise and initiate new innovative approaches to optimize
\nthe secretarial service provided to the manager. Planning Organising and Problem
\nsolving skills. Telephone etiquette and excellent Typing skills. Ability to
\ncommunicate effectively (verbally and written) in English.
\nDUTIES : Undertaking secretarial functions that include keeping and updating the Director\u2019s
\ndiary on daily basis, as well as arranging appointments for staff members.
\nRendering a Personal Assistant and a support service to the Director, e.g. taking
\nminutes, confirmatory notes, memorandums, letters and the transcription thereof,
\npreparing briefings and slideshows and making travel arrangements. Providing a
\nreception, communication and co-ordination service. Receive visitors. Manage the
\ntelephone facility by screening all in-coming calls. Undertaking office administration
\nduties, such as Accept and record all files routed to the Director and ensure timeous
\nreturn. Accept and sort all in-coming correspondence. Control the stationery
\nrequirements. Manage all travel and accommodation arrangements and
\nrequirements, including submitting claims for travel and inland expenditure.
\nMaintain an internal filing system of documentation which is readily available for
\nease of access by Director. Ensure that all classified documents are handled in
\naccordance with their security classification. Providing an office security service.
\nENQUIRIES : Captain (SAN) V.V. Ngxito Tel No: 021 787 5066
\nAPPLICATIONS : Ms A.M. Kau-Tsoanyane, SA Navy, Private Bag X1, Simon\u2019s Town, 7995.<\/p>\n